The Google Calendar Setup Nobody Taught You
I studied architecture. Not buildings. Structures. The logic of how constraints become decisions, how decisions become spaces, and how spaces shape the lives of the people inside them.
Productivity consultant, calendar architect, and recovering over-scheduler. Believes the best use of a watch is not telling time — it's taking it back. Writes once a year, on January 1st, because timing is everything.
View all authorsI studied architecture. Not buildings. Structures. The logic of how constraints become decisions, how decisions become spaces, and how spaces shape the lives of the people inside them.
I studied architecture. Not buildings, structures. The logic of how constraints become decisions, how decisions become plans, and how plans become things that stand up in the real world.
The first thing they teach you in architecture school is that the blueprint is not the building. The second thing, which takes longer to learn, is that the blueprint was never supposed to be.
I think about this a lot when I watch companies build project plans.
I have tried everything.
To-do lists. Color-coded to-do lists. Apps that gamify to-do lists. Getting Things Done, the full David Allen system, with the inboxes and the contexts and the weekly reviews. Pomodoro timers. Bullet journals. A paper planner with a leather cover that cost more than my first apartment's coffee table.
None of it survived contact with a real workday. Except one thing.
I used to check my phone before my feet hit the floor.
Not for anything important. Not for emergencies. Just the reflex. Screen on, brightness assaulting my retinas at whatever ungodly hour I'd set my alarm, a quick scroll through notifications I'd collected overnight, most of which could have waited until I was dead and it still wouldn't have mattered.
I'm telling you this because I want you to know where I'm writing from. Not an enlightened mountaintop. Not some digital-detox retreat where people pay four thousand euros to not use Wi-Fi for a week. I'm writing from the other side of a phone addiction that was (if we're being honest, and I always am, sometimes painfully so) significantly worse than average.